The manner in which Virginia handles its procurement procedures is being revolutionized by eVA Procurement. Businesses and government organizations can connect and carry out transactions with ease thanks to the eVAs’ user-friendly, streamlined, and efficient platform. This novel approach guarantees openness, amplifies competition, and eventually yields financial benefits for the taxpayers. eVA Procurement streamlines the procurement process for both public and private entities, facilitating the achievement of objectives and success.
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What is eVA procurement?
eVA Procurements is the latest e-procuring idea for Virginia that targets making the purchasing process easy so that both public organs and suppliers can be well at ease with how they procure orders. This has been achieved by connecting buyers and sellers using an all-inclusive market using the Quick Quote system for small transactions or a virtual mall when it comes to electronic catalog transactions. This system ensures transparency, fosters competition, and provides significant cost savings, making it an invaluable resource for managing procurement needs within the state.
Why must you register for eVA Procurement?
Stay Updated
The Department of Procurement and Material Management uses eVA, an electronic procurement portal for the Commonwealth of Virginia, to ensure registered vendors are constantly informed about future procurement opportunities through e-mail notifications.
Electronic Solicitation Notification
Once a solicitation package, whether an RFP (Request for Proposal) or IFB (Invitation for Bid), is approved by the buyer, it is posted on the eVA website. eVA then sends out a Notice of Solicitation (NOS) to registered vendors via email or fax, providing all necessary details.
Expanded Opportunities
Registering with eVA gives vendors access to a wide range of solicitation opportunities from state and local government entities across Virginia. In addition to formal solicitations, Fairfax County uses eVA to purchase goods and services valued under $100,000 through the QuickQuote process. For more information and to view current opportunities, click on the eVA link above and navigate to the Virginia Business Opportunities page. This registration not only broadens your business prospects but also ensures you stay ahead in the competitive procurement landscape.
eVA Procurement Outsourcing Services
Fairfax County’s Department of Procurement and Material Management uses eVA, Virginia’s electronic procurement portal, to connect vendors with state and local government procurement opportunities. The platform facilitates efficient transactions through several features:
- Quick Quote System: A Quick Quote system is a tool that facilitates access to online price quotes for small procurements, resulting in efficient purchasing procedures.
- Virtual Shopping Mall: This is an internet-based platform where people go through digital catalogs with genuine images of goods available in stores and then make orders easily.
- Electronic Notices: E-Notices is going to tell you that this is a module that enables you to send online alerts or notices to prospective suppliers informing them of the open tenders.
- Solicitation Posting: The eVA website is where all solicitation packages that have been sanctioned to be used by potential bidders (IFBs and RFPs) are posted.
- Vendor Registration: For one to enhance their odds in terms of earning a living and other relevant reasons, vendors should sign up on eVA. This is what enables them access to more prosperous opportunities in which they can engage themselves if need be concerning calling for tenders from the different local, state, and federal government departments or institutions in general.
In general, eVA Procurement Services improves the procurement process effectiveness, openness, and competitiveness. Lowering costs and streamlining transactions benefit both buyers and vendors.
Benefits of eVA procurement
Summary of 2024 Active Benefits Guide:
- Health Insurance Plans:
The 2024 Active Benefits Guide is a detailed explanation of various available health insurance programs, all with their coverage alternatives that take account of premiums and co-pays. It provides instructions on joining or adjusting your present coverage. Hence, employees can choose their health insurance without encountering difficulties.
- Dental and Vision Benefits:
The guide outlines the dental and vision coverage options, explaining the associated premiums, co-pays, and specific coverage details. Employees can find all the necessary information to understand and select the appropriate dental and vision plans.
- Retirement Plans:
In this section, we give a short overview of the actual retirement plans and unique information on potential contributions an individual can make to each type of plan, as well as what employers would contribute. Among others, employees will be guided through selecting varied alternatives to realize that essential financial safety net for their posterity.
- Flexible Spending Accounts (FSA):
The manual provides information regarding healthcare spending versus care for dependants that is specific to Flexible Spending Accounts (FSAs). It also gives details about limits on contributions and qualified expenditures. Using this information allows employees to manage their healthcare expenses better as well as to maximize personal income tax reduction.
- Life and Disability Insurance:
The different plan options and coverage amounts are described, along with an overview of life insurance and disability coverage options. In order to safeguard their families and themselves, employees must make educated decisions.
- Wellness Programs:
The handbook outlines the resources and wellness initiatives that are offered, along with details on health screenings and participation incentives. These initiatives aim at improving employee health and happiness.
- Employee Assistance Program (EAP):
This section contains information about EAP benefits as well as guidance for employees seeking assistance or advice in any form. Employees suffering from social or work-related issues are supported by the workplace assistance program (EAP) in their capacity.
Types of eVA Vendors
Self-Registered Vendors
Self-registered vendors are those who have independently registered their company in the eVA system, which is the strongly preferred method. These vendors incur a 0.1% eVA fee, with maximum caps on fees detailed on the eVA billing page.
State-Entered Vendors
Although agencies can register vendors in eVA on their behalf, this is not the preferred method because the agency then becomes responsible for the associated eVA fees. Such cases are evaluated individually, and the maximum fee caps are also available on the eVA billing page.
Types of Purchase Orders
EP (formerly a Direct Order – DO)
An EP, formerly known as a Direct Order (DO), is created after an eVA requisition has received all necessary approvals. If the vendor accepts electronic orders, the EP is sent directly to them; otherwise, the shared service email or the order is sent. If the requester is the final approver, it indicates the order was not transmitted electronically.
- Blanket Orders: These are infrequently used and should cover only one fiscal year or contract term. Departments must track and reconcile blanket orders, adjusting for any over/under usage at year-end. Vendors must accept blanket orders and are charged the eVA fee upfront for the total amount.
- Contract Orders: Pricing should be confirmed when the order is created.
Purchase Card Order (PCO)
Selecting the PCard option on a requisition generates a PCO#. If a PCard is linked to your account, this option defaults to on. Remove it for payments by invoice or for orders over $5,000 to avoid duplicate charges. Unchecking the PCard box ensures the vendor cannot see the PCard details to charge the card.
Frequently Asked Questions
What is eVA Virginia Procurement?
eVA, which is short for Electronic Virginia, is a state-operated procurement system that enables quick connection between buyers and sellers. It is used by every government agency within Virginia and many local authorities to find service providers through the web-based platform and then make purchases within the shortest time possible.
What are the eVA fees?
Vendors pay the following eVA Transaction Fees:
- SBSD-certified Small Businesses: 1%, capped at $500 per order.
- Non-SBSD-certified Small Businesses: 1%, capped at $1,500 per order.
What does EVA mean in a business context?
Economic Value Added (EVA) measures a company’s actual economic profit by comparing its net operating profit after taxes (NOPAT) to the cost of capital invested. It helps determine the value generated from invested funds.
What are the uses of eVA?
eVA is used in various applications, including orthotics, surfboard traction pads, car mats, artificial flowers, diesel fuel additives, and HEPA filter separators. It is known for being easily cut and molded.
How is eVA calculated?
eVA is calculated by measuring the surplus profit created by a project or company, comparing the net operating profit after taxes (NOPAT) to the cost of capital invested to determine actual economic profit.